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Manual A Collection of Letters

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A collection of letters by the teenage Princess Margaret is up for sale

Collection letters should do two things: 1 retain customer good will and 2 help you get paid. You know a letter is working when you send out a batch of letters and your phone rings off the hook or payments start arriving in the mail. In order to understand the best practices of letter creation, a sample collection letter is available below.


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Frank shook his head as he looked over the aged trial balance print out, he knew he faced an uncomfortable job that was now a necessity if he wanted to stay in business. With the collection of letters written by an expert guiding him he knew just what to do. Frank took his pile of past due invoices and started inputting customer information into the collection letter templates.

As Frank worked his way through the pile, his confidence grew with the thought of getting paid this money that was owed to him.

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As you can see from the sample collection letter above, the most effective collection letters are short, to the point and easy to read. Try to avoid long or confusing words and sentences.

The more direct letter leads to fewer misunderstandings. Your collection letter is a reflection of your business, so keep it professional and be sure to sign each letter personally. Remember that your letter is to persuade someone to send you money.

Your wording and tone are critical, especially if this is a customer you want to continue to do business with. Always assume the customer will pay.

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Enclosing an envelope for payment is also a good idea. The attached collection of images were generated using a script.

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It essentially just generated a number of images each which has a letter contained in it. Then another script which finds the location of the letter in the image, and crops to just that image and then resizes it to a specific size and are then saved in an appropriate directory. The full training set can be downloaded below.

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The PHP program for generating the images is included below.